What is Strategic Planning? Gavin Give-A-Hoot and the Tinyville Arts Council Starts Collecting Information

Gavin and the board of the Tinyville Arts Council learned a lot from the last few unpleasant episodes.

You have to have a plan. What better time than the end of the year to get organized and recapture the events of the year and start putting information together, not only for taxation purposes but even more to see how well the organization did?

“Now that everyone is back on board in helping with this task, let us start,”announced Jane Know-It-All.

After a few minutes of discussion, everyone agreed that the best way of accomplishing a lot was to split into teams.

• Marketing and PR
• Event planning and management
• Finances

Each team will use the organizations basic information to create important views how the arts council did in above fields.

Basic information that was needed:

• ·      Mission and vision statement
• ·      Yearly expenses
• ·      Yearly revenue
• ·      Budget reports
• ·      Fundraising materials
• ·      Fundraising plans
• ·      Number of members
• ·      List of corporate and individual donors and sponsors
• ·      Event calendar
• ·      Number of visitors per event
• ·      Surveys
• ·      Newsletters, public announcements

When the meeting was almost over, and everyone had written down what information needed to be collected and processed, the whole board welcomed Gavin’s idea to use his garage as a temporary office so that all the documents stayed in one place and was still accessible.

Stay tuned to see how the Give-A-Hoots changes the world of this small volunteer organization.